Working remotely is no longer just a trend – it has become a viable and beneficial option for both employers and employees. Employers can save on utilities and gain access to qualified individuals from a wider pool of talent, while employees benefit from improved morale, increased productivity, and increased job satisfaction. If you are looking to introduce this type of working environment into your company, please get in touch with us at Works, and our team will be more than happy to help you set it up.
But of course, there are not simply perks, it comes with some obstacles as well. Healthy communication is the finest one to cope with.
As a remote worker, there are various challenges to consider when it comes to managing resources and ensuring you have the most up-to-date designs and documents. You also need to ensure you keep in regular contact with customers and avoid any potential time zone conflicts. Fortunately, cloud-based services have provided a solution to all of these problems, with relatively low effort and a simple learning curve. If you’re looking for resources to help create an effective remote team, then you may find some useful information here. Be sure to check out the equipment that could enable you to create a formidable remote team.
Slack (Communication across the Team)
Slack is a web-based platform which facilitates group communication and file sharing among employees. You can choose to send messages to particular individuals within your team or create separate ‘channels’ which serve as mini groups that you can invite particular members to in order to keep them informed. To ensure everyone in the team is aware of the same information, there is a ‘general’ channel which is pre-made and includes all team members by default. If you do not anticipate the need for previous conversations and messages to be recalled in the future, then the free account should be sufficient.
Pricing: Pricing for premium plans begins at $6.67 per month per user.
ZipBoard (Design feedback and Issue tracking system)
ZipBoard is a comprehensive visual feedback solution for reviewing websites, HTML bundles, pictures, PDFs, and other eLearning materials. Upload files to be inspected and commented on by customers, team members, and Subject Matter Experts (SMEs) with a unique URL. Annotate and comment on any issues they notice during their review, and track and respond to feedback in real time. As well as storing the user’s feedback remarks, the tool also records non-specific data such as the user’s browser, operating system, and screen resolution, which helps to further clarify any issues that arise.
Pricing: Start at $29/mo for a paid plan.
Google Drive (Storing and Sharing resources)
Drive from Google is an excellent cloud-based storage and backup solution for your files, offering 15 GB of free storage space for all types of content such as photos, music, videos and documents. This service helps ensure that all changes to documents are stored and mirrored in real-time, meaning you can easily revert to an earlier version if needed. If you have a distributed team, this is arguably the best file-sharing platform available.
Pricing: Plans with more features start at $1.99/month.
Trello (kanban project management tool)
Trello is a great tool for organising multiple projects, as it allows you to create separate boards which can contain multiple lists. The Kanban style display enables you to easily move items between lists by simply dragging and dropping. Furthermore, each card can be allocated, prioritised and labelled, making it easier to access the relevant information. You also have the option of making your board public or keeping it private.
Pricing: Pricing starts at $9.99 per month per user for a paid plan.
Github (Managing Code)
GitHub is a platform that allows users to securely store and manage their computer code. It ensures that all development work is not wasted, as any team member can commit and push new code that can be pulled, merged and implemented by the rest of the team. By using GitHub, teams can avoid potential issues in the future and work to maintain the most up-to-date version of their code.
Pricing: Paid plans for teams begins at $9/user/mo.
All time zones (Managing Time Zones)
Our system allows for the accurate referencing of current times for all time zones, enabling you to quickly and easily find a suitable time for contacting multiple individuals. This invaluable tool is designed to save you time and presents a straightforward user interface.
Zoom (Video Conferencing)
Zoom is a versatile online meeting platform that allows businesses and organisations to conduct video conferences, file sharing, texting, whiteboarding, co-annotation and more with customers and employees from any location. It is simple to set up, can be used on mobile devices and doesn’t require a lot of bandwidth. The free plan is suitable for shorter meetings, although anything over 40 minutes will need an upgrade.
Pricing: Prices for the paid plans begin at $14.99/month/host.
Time Doctor (Managing Remote Team)
Time Doctor is an invaluable tool for managers of remote teams, providing an effective method of monitoring the productivity of their employees. This system allows both the worker and the business to be confident that tasks are completed in a timely manner and to the required specifications. As well as tracking the amount of time spent on individual tasks, Time Doctor also offers screenshot capture at regular intervals and provides detailed analysis and reporting. Furthermore, the convenience and usability of the programme has been further improved by its ability to integrate with a wide range of third-party applications and its compatibility with multiple platforms.
Price points begin at $9.99 per month per user for a paid plan.
Dashlane (Password Manager)
Dashlane is the go-to solution for distributed teams to securely store, share and manage passwords across all of their devices. With Dashlane, you have complete control over who has access, how much access they have, and whether or not they may use it at any given moment, simply by sharing the password with them. Moreover, it can generate secure passwords for you and your team, and help you keep track of and distribute passwords securely. Added features such as auto-login for team members, distinct places for personal and professional passwords, and mobile and web applications make it a popular choice for teams working remotely.
Pricing: Pricing for premium plans begins at only $3.33 per month.
Snagit (Screen Recorder)
The screen recording capabilities of Snagit are an incredibly useful tool for teams that are geographically dispersed. With members located in different time zones, it can be difficult to arrange a meeting or conference call. Snagit makes it easy to capture any part of the screen, edit it down to the relevant portions, and share it with specific team members or the whole group. This allows for clear communication, even when the members of the team are not able to be in the same place.
Pricing: You may purchase a single license for $49.95
Intercom (Customer Interaction Management)
At any business, the customer is paramount, so if their questions and concerns are not addressed adequately, it can be a major issue. This is especially true for remote teams, where it can be difficult to manage customer queries. Fortunately, with Intercom, you can easily handle customer complaints and more. Intercom provides you with a platform to receive customer questions in real-time, allowing you to respond, assign tasks and discuss queries immediately. It also offers you the opportunity to capture leads, convert customers and facilitate onboarding. In short, Intercom is the perfect solution for managing customer relations.
Pricing: You may opt to pay for particular goods in addition to the $155/month that covers everything.
Invision (Design Prototyping)
In order to ensure that every individual has a shared understanding of the project, it is beneficial to utilise Invision, an effective prototyping tool for design, to create prototypes with remote teams. Through utilising this tool, the entire team can collaborate on the prototypes, offering their opinions and ideas on the various components and the overall flow of the interface. This will ensure that everyone is completely in sync and on the same page.
Pricing: Rates for the paid version start at $15/month.
Without doubt, the right resources can help any well-organised, remote team to reach their full potential. This list is just the starting point, and there are plenty of other choices out there. Finding the perfect software solution to fit the needs of your team is not something that can be achieved in a short time frame. It requires research, testing and evaluation, and it is expected that you will adjust the list according to your own findings and experiences. Furthermore, you can always add more resources to your arsenal. Now that you have the right tools, why not find the perfect new recruit to join your team? Get in touch with us and let us help you locate the ideal candidate!