4 Ways to Make Remote Team Communication Easier

Some companies may express concern about whether communication standards, productivity, and teamwork may suffer if they hire remote workers.

It is a natural concern to have, but we want you to know that you can still maintain the same ideals for remote employees as you do for regular, in-office employees even if your company hires remote employees.

In order to achieve this, communication is key.

The more communication you have with your company’s remote employees, the more they will feel like an employee.

Here are a few ways to get started:

  1. Build smart remote teams

    An MIT study found that a successful “smart team” consists of frequent communication, equal participation, and high emotion-reading skills (empathy, basically).
    In order to achieve this, it is crucial to hire the right candidates with shared ethical and moral values. If your employees aren’t intrinsically motivated to complete a task and aren’t on board with the company’s mission, they are more likely to procrastinate, resulting in lower productivity.

    You should also ensure that your remote workers are comfortable with the communication technology your company prefers. As an example, if you prefer video chat over e-mail, make sure your employees are comfortable using the form of communication you prefer.

    Invest in people and treat them as you would any onsite employee. It is therefore recommended that you meet and get to know your remote employees in person, if at all possible. Build relationships with your workforce. Organize semi-annual meetups with your colleagues. Talk about topics outside of work to keep your personal connections alive. Use tools that your company uses to communicate with remote employees, such as Slack, Skype, Perch, and others.

    Employees who work remotely deserve the same respect as any other employee. Being recognized goes a long way.
  2. Individual Contributions Should Be Recognized

    Setting clear “Objectives and Key Results” (OKRs) is essential for your employees. Make use of tools like Trello, Asana, or Microsoft Project to manage your projects.

    Be sure to recognize your workers’ accomplishments (both publicly and privately) once they have been informed about the tasks they must complete. Weekly shout-outs on general company channels, for instance, can be very effective.

    Public praise should be followed by private criticism. Take the time to speak with your employees one-on-one. Engineering leaders may not consider these meetings important, but one-on-one meetings should take priority. By working with them, you can help your team members become the best versions of themselves. It is not enough for managers to give feedback to employees during one-on-one meetings. It is important that leaders pay attention to their employees’ concerns and ease their pain points.
  3. Keep your remote teams informed all the time

    You can build and maintain a steady working relationship with your remote employees by overcommunicating (communicating more often, in more detail than you normally would).

    Keep in touch with your employees through multiple communication channels, such as e-mail, text, phone, and video. Avoid sending the same message to your remote employees through multiple channels. The goal should be to ensure that your frequent communications serve specific purposes rather than becoming redundant and unwelcome for your employees.

    In order to succeed as an engineering leader, you must learn how to read the virtual room. Your remote employees may feel overwhelmed, so read their emotions and keep them calm. It will be your responsibility to ensure that everyone on the team has access to HR, managers, and all the tools needed to work remotely. You should also set strict guidelines around working hours and ensure your employees are not disturbed outside of their working hours. You should ensure that your remote employees are able to balance work and life.
  4. Pair Your Workers- It’s Better Than One!

    A study have found that code produced by paired programmers is simpler, more elegant, and is easier to extend when written by two programmers at the same time. Besides keeping things fun for remote workers, paired programming also greatly improves productivity.

    It’s important to remember that workers are human beings and social creatures at heart. Therefore, if you make the workplace less isolating, your employees will be far more likely to produce quality work.

By following the steps listed above, remote workers can still feel like a central part of your workplace while allowing you, as an employer, to take advantage of remote talent that may otherwise be unavailable.

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