8 Methods Hiring Managers Can Automate Their Recruiting Process

The inclusion of automation technologies is transforming the conventional approach of recruitment. According to forecasts, by 2022, around seventy-five percent of recruitment managers will have adopted automation in their hiring process to varying degrees. Additionally, it is predicted that all HR departments will soon integrate automation to hasten the recruitment process.

Despite the difficulties involved in incorporating recruitment automation, it can aid in the reduction of the time required to fill a vacant post, lower the cost of recruitment and enhance the overall quality of potential candidates for an organisation.

This piece delves into the topic of recruitment automation, its advantages, and how organisations can apply it in their hiring procedures.

Now, without further ado, let’s begin.

What advantages does integrating recruitment automation offer in your recruitment process?

  • Enhanced Efficiency

    Recruitment managers can reap the benefits of automation in the form of resume screening and interview scheduling, which can help them work more effectively and take better decisions, taking greater care of the more critical issues. Recruiting automation tools can prove to be a valuable resource for recruitment managers to streamline their processes and concentrate on the most critical facets of their job.
  • A Seamless Recruitment Process

    Recruitment automation has the capacity to hugely simplify and improve a company’s recruitment procedures. By utilising this technology, recruitment managers can shortlist potential candidates based on criteria that have been correlated with successful work performance.

    Automation can significantly decrease irrelevant factors that may come into play while evaluating an applicant’s suitability for a given job. This holds particular importance for industries such as retail, fast-food chains, and call centres, where recruitment teams often have to assess hundreds of thousands of candidates within a given time frame.
  • Impartial Recruitment Process

    Adopting automation tools for the screening, assessment, and classification of candidates, can help recruitment managers to eradicate typical biases which may influence the recruitment process, ensuring that it remains impartial and unbiased. Integrating technology to identify suitable candidates, can additionally contribute to the mitigation of implicit biases, while promoting a more diversified work environment.

What are the ways in which recruitment automation can be applied in the hiring procedure?

  1. Job Postings

    One of the most effective ways of incorporating automation to streamline recruitment practices is through programmatic job advertising. This approach entails the buying of digital advertisements via software platforms. Through automated advertisement placement, recruitment managers can direct their ads to the most suitable candidates whilst managing their advertising budget. Recent studies have shown that automated advertising budget management has been successful in cutting down the cost-per-applicant by up to 30%.

    The use of recruitment automation can significantly reinforce a company’s brand message, which can be a great advantage for recruitment managers. Using automated tools to create more compelling job postings can help attract potential candidates’ attention and provide a more engaging and insightful picture of the company. Recruitment automation tools are also capable of delivering a more personalised experience for job seekers, further reinforcing brands.

    Various job advertising systems, such as Appcast, Joveo, Recrutics, Wonderkind, and Adstream, utilise automation to target qualified candidates.
  2. Applicant Tracking

    Recruitment managers are increasingly relying on Applicant Tracking Systems (ATS) as a form of recruitment automation technology. ATS enables collection and storage of hiring process-related data in a database, facilitating more efficient management of the recruitment process.

    Once a potential candidate submits an application for a vacant position, the tracking process begins. This enables recruiters and hiring managers to monitor the candidate’s progress and maintain effective communication throughout the recruitment process.

    In the midst of intense competition for open job positions, it is imperative for employers to have a system in place that ensures they do not miss out on finding qualified individuals for the job. Popular candidate tracking systems that employers can utilise include:

    – Oracle’s Taleo
    – Jobvite
    – RecruiterBox
    – Greenhouse
    – Workday
    – Lever
    – SAP SuccessFactors
    – Smart hiring managers
    – Recruitee
    – SilkRoad
    – Workable
    – Hire by Google
  3. Social Media Recruitment

    Most job seekers use social media in their personal lives, making it an ideal platform for recruiters and hiring managers to connect with potential candidates. Utilising social media recruitment strategies can increase the chances of finding the ideal candidate for the job.

    Recruiting and automating social media postings are two highly effective methods of connecting with potential prospects. Hiring personnel can use LinkedIn, Facebook, Instagram, and Twitter to promote job opportunities and identify capable candidates.

    To streamline social media posting processes, some hiring managers are employing recruitment services like HireRabbit and social media scheduling platform Hootsuite. By automating these processes, they can enhance their recruitment efforts and make them more efficient.

    Related article: How Do You Hire Software Developers at Various Levels?
  4. Candidate Pre-screening

    Pre-screening software can be a valuable asset in the recruitment process, providing a rating and analysis of candidates to identify the most suitable individuals for further consideration. Intelligent resume screening tools use resumes and portfolios to assess an individual’s experience and capabilities, making it easier for recruitment managers to identify the most qualified candidates.

    The use of chatbots and virtual assistants for pre-screening is gaining popularity as a more time-efficient alternative for employers. These automated tools can efficiently capture essential information from candidates, enabling hiring managers to concentrate on interviewing the most promising candidates.

    Chatbots are a revolutionary technology that is transforming the way businesses interact with potential candidates, providing instantaneous solutions to common queries and allowing recruiters to focus on more complex tasks. With the advent of machine learning, chatbots can ask questions, understand responses, and engage with applicants.

    Mya, Olivia by Paradox, Xor, JobPal, and AllyO are among the most popular chatbots available.
  5. Pre-employment Assessment

    Pre-hire assessment tools are used to evaluate potential candidates, assess their key skills and attributes, and eliminate potential recruitment biases that may influence the decision-making process.

    Pre-employment assessment systems assist in determining a candidate’s suitability for a given position. Hiring managers can incorporate multiple skill assessments into a single online platform, providing applicants with a sense of convenience.

    Most skills assessment systems can be seamlessly integrated with a company’s Applicant Tracking System (ATS), providing hiring managers with real-time and accurate data on applicants as they complete assessments and proceed through the recruitment process.
  6. Interview Scheduling

    Scheduling hundreds of interviews manually can be an arduous and challenging task. Using interview scheduling automation, on the other hand, can save time and simplify the entire interview process, enhancing the experience for both applicants and hiring managers.

    If a candidate’s assessment score meets the recruiter’s criteria for a suitable match, the scheduling program will organise the interview by sending emails, blocking dates and times in the calendars of the recruiting team.
  7. Candidate Engagement

    Background Checks

    Even the most qualified candidates are subjected to comprehensive background checks before being hired. Employers can use automated workflows to streamline this stage of the hiring process. Name-matching technology, automated candidate research, analysing social media posts for any potential concerns and removing false positives are some of the techniques that employers can use to enhance the accuracy of the background check.

    Leading background check automation companies include Checkr, OKHire, GoodHire, Hire

What is the significance of recruitment automation in the hiring process?

Recruitment automation can significantly reduce the time, effort and resources needed for high-volume recruitment processes. It is not intended to replace recruiters or supervisors, but instead to alleviate them from the tedium of mundane and time-consuming tasks, allowing them to utilise their interpersonal skills and develop a better understanding of potential candidates. By implementing automation, recruiters and supervisors are able to optimise the recruitment process and focus their efforts on more meaningful activities.

At Works, you can discover more about Artificial Intelligence (AI) and Automation in the recruiting process. Our AI-powered Intelligent Talent Cloud provides organisations with the ability to remotely source, evaluate, match, and manage the highest calibre of software engineers from around the world. With this technology, organisations can create an efficient, streamlined recruiting process that will enable them to find the best and most qualified candidates for their open positions.

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