A Primer for Your Company’s Remote Employees and State Taxes

In the current market, companies and employees are facing numerous new challenges. The traditional workplace environment has been drastically altered and business owners have a distinct advantage over their competitors due to the development of technology which enables them to streamline and optimize their operations, making them more effective than ever before.

At this time, a unique opportunity has arisen for both employees and employers. With the growth of the internet, more and more individuals are turning to remote work, giving them the freedom to work from anywhere in the world. Furthermore, there is a great demand for professionals in specific industries, as many businesses are keen to recruit them.

As more and more businesses embrace the advantages of remote working, there are still a number of issues and challenges that must be addressed. This article seeks to provide comprehensive analysis and comprehensive answers to the following commonly asked questions: Do you feel prepared to take part in these changes? Are you comfortable with the modern world? In order to help you understand the implications of these changes, we will provide detailed responses to the questions raised.

  • Where may one find telecommuting opportunities?
  • When and why would it be advantageous for a company to use remote workers?
  • The primary difficulties of working with remote workers.
  • How should I manage payroll taxes for my remote workers?

Yes, let’s enter this topic headfirst.

What Kinds of Work Can Be Performed from Home?

Virtual workers may do the work of office workers anywhere in the world. These professionals often have several opportunities to work remotely:

  • Creators of content;
  • Translators;
  • Writers from academic “write my essay” services;
  • Artists who work with images and code;
  • Software engineers, video game designers, and Web programmers.

Despite this, there is still a number of tasks that can be completed without the need for specialist input in the workplace. This kind of arrangement is becoming increasingly popular, with marketing personnel, human resources managers, accountants, and customer service representatives amongst the roles which are frequently outsourced by businesses.

Benefits of Working with Free-Range Experts

It is undeniable that when a company chooses to hire remotely, they open up the possibility of being able to source talent from around the world. This has the added benefit of providing access to a larger pool of experienced and qualified individuals who could be an asset to the business. Moreover, by expanding their search internationally, a company will likely have a greater chance of successfully recruiting the most suitable candidates.

Companies who use this approach have a major competitive edge over their local competitors.

There are several advantages to this kind of job beyond just having access to a larger pool of qualified candidates.

Increased efficiency.

According to a study featured in Harvard Business Review, remote employment benefits both employers and workers.

A more efficient use of time.

Research suggests that employees can potentially spend more than eight hours per week on activities that are not directly related to their work. This is an inefficient use of time and energy, and could be avoided. Working from home could be a beneficial solution, as it could help to reduce the amount of time that is wasted.

Reduced expenditures in the business environment.

It is undeniable that wages and payroll taxes are not the only costs to be taken into consideration for businesses. There are a number of additional expenses which are essential for the successful running of a business and these can easily total to thousands of pounds per employee each year. Fortunately, there are ways to reduce expenditure, such as utilizing remote professionals, which can be a cost-effective solution.

Greater memorising and storage.

Bringing on a new team member requires a significant amount of time and effort. It is therefore understandable that the cost of recruiting a new team member can be fairly substantial.

A recent study has revealed that remote employees are far more likely to remain loyal to their employers over a longer period of time when given the option to work remotely. This is a positive development, as it has been shown that providing employees with the ability to work remotely has a marked effect on employee retention rates, suggesting that once given the opportunity to work remotely, employees are likely to stay in their roles for extended periods of time.

The advantages of implementing a telecommuting policy for your team are evident from the statistics presented above. In comparison to traditional on-site working arrangements, remote workers report a marked increase of 29% in job satisfaction, clearly demonstrating the potential benefits to both employers and employees alike.

One of the Biggest Challenges of Remote Hiring Is Dealing with State Tax Withholding.

In spite of the numerous clear advantages, many companies continue to find justifications for not using remote teams.

Undoubtedly, establishing a virtual workplace presents a number of notable challenges. One of the most pressing issues is the ability to source competent professionals. Additionally, it is essential to identify effective ways to collaborate and communicate across different time zones.

Payment and taxation are a major source of concern for many organizations and individuals. The diversity of approaches to taxation and payment methods across and within countries and governments means that this is a critical problem which is preventing many people from having access to the internet.

If you’re worried about taxes and making payments, too, our comprehensive guide is here to assist.

To begin, let’s define the three broad classes into which the online labor force may be placed.


For businesses looking to operate commercially, this is the most advantageous choice. The most beneficial aspect of employing independent contractors is that the business is not responsible for filing any tax returns on their behalf. To summarize, the business is exempt from any such obligations.

It is important to bear in mind that while engaging contractors may be the most beneficial form of employment for businesses, the law has clear criteria in order to distinguish between contractors and full-time employees. It is essential to accurately classify each contractor, otherwise a significant tax penalty could be incurred.


This group of personnel is not unlike the traditional members of staff in an office. It is essential to employ a specialist of choice, just as you would if you were to recruit someone for your team in a physical workspace. The primary challenge with this type of employee is that it usually requires the creation of a new branch in the locality where the expert is based.

In this instance, taxation must conform to the norms established by a certain jurisdiction.

Business Organization / Individual Entrepreneurship

This paper presents a straightforward approach to engaging specialist external support. The concept behind this is that a professional individual will set up as an independent contractor and provide services to your organization, which you will then pay for through invoicing.

Many companies opt for this method of working, as it is simpler than recruiting independent freelancers. However, there are certain disadvantages associated with this approach which must be taken into consideration.

Starting a business can be a challenging undertaking for many people. In certain countries, those attempting to set up a business may find that they lack the necessary resources to do so. For some, the costs of setting up shop and maintaining an active business licence may be prohibitive, making the prospect of doing business unappealing.

In order to ensure that you and your employees are not in breach of any laws in either of your home countries, it is essential that you clearly define the nature of the relationship from the outset.

Let’s get down to brass tacks now and talk about how to deal with taxes.

In the majority of instances, the geographical location of your tax specialist will be the primary determinant in the procedure you take to submit your tax returns. Although there are many shared features of tax legislation worldwide, the exact regulations for which you must comply may differ depending on where you reside.

Dealing with Taxes for International Workers

There are a number of complications that might arise when trying to hire professionals from outside of your nation.

It is important to remember that many countries will require you to set up an official branch of your business in their jurisdiction if you wish to employ US citizens. This means that you must adhere to the relevant laws of the country in order to legally hire US nationals.

To learn about the employment regulations in the area, you will need to do some digging. It will take some time and energy to set up your branch.

It is unfortunately the case that many organisations find the prospect of managing their own personnel and associated taxes too daunting, leading to them instead opting to work with independent contractors or freelancers. These individuals are obliged to take responsibility for any tax implications of their work and are required to complete the necessary paperwork in order to do so.

US Employee Tax Processing

It is likely to be more challenging for businesses in the United States to recruit foreign workers than in many other countries, due to the fact that the taxation rates and other regulations can differ significantly between American states.

When recruiting staff in the United States, there are two main tax implications to consider – payroll taxes and income taxes. The key difference is that each state has its own set of rules and tax rates for each of these types of taxes. It is essential to ensure that you are aware of the applicable regulations and rates in order to ensure that you are compliant and paying the correct taxes.

If you own a business in California and are willing to consider hiring a designer from Arizona, it is likely that you will need to complete the appropriate tax paperwork and make the necessary deposits with the Arizona Treasury Department.

Final Thoughts

It may be worth exploring both of these potential solutions to the issue of obtaining relief. As previously suggested, outsourcing work to independent contractors could be a viable option as it would eliminate the need to undertake the laborious task of processing payroll.

Unfortunately, there may be occasions when this option will not be suitable for your particular needs. It is important to be aware that there may be times when it is necessary for your staff to go beyond the normal requirements of their contracted role. To ensure that any issues are efficiently dealt with, it is advisable to work with a reliable payroll service provider who can provide the necessary support.

Thankfully, you are in the right place. Our Payroll team look after the payments of all workers who were employed through Works. To get in touch with us, please visit the relevant page on our website.

Join the Top 1% of Remote Developers and Designers

Works connects the top 1% of remote developers and designers with the leading brands and startups around the world. We focus on sophisticated, challenging tier-one projects which require highly skilled talent and problem solvers.
seasoned project manager reviewing remote software engineer's progress on software development project, hired from Works blog.join_marketplace.your_wayexperienced remote UI / UX designer working remotely at home while working on UI / UX & product design projects on Works blog.join_marketplace.freelance_jobs