Change Management and the Use of Remote Employees

As human beings, it is in our nature to prefer to maintain the status quo. However, when it comes to business, standing still is not an option, and that is likely why you are now looking to fill these roles remotely. If this is the case, please do not hesitate to get in touch with us right away so that we can guide you through the necessary steps.

The important query that remains is how to properly equip your business for its new remote workers, and how your current staff will adapt to this transformation. It is essential to consider the potential effect that this shift might have on your organization.

It is understandable that some of your current employees may resist the proposed changes. This can be due to a variety of reasons, such as feeling apprehensive about the amount of adaptation required, unfamiliarity with any new tasks, the nature of the work environment, and the job itself. Furthermore, if the transition process is not handled in an effective, strategic manner, there could be two primary issues that arise.

Resistance from existing staff is likely to have a detrimental effect on the quality of output. We must remember that humans, just like any other physical objects, are subject to Newton’s Third Law of Motion: for every action, there is an equal and opposite reaction.

Second, the remote-work experiment as a whole was a failure. If it’s the latter, your business stands to lose a lot of money and prospects.

It is unrealistic to think that your current employees will be completely accepting of the sudden influx of remote workers if this is the first time your organization has employed them. It is essential to ensure that the transition is managed effectively in order to avoid any potential disruption to your existing staff.

Rather than deviating from the plan, it is essential to remain on a pre-determined route that minimizes any disruption to your primary objectives. Keeping employee morale and productivity levels high, even whilst taking on remote workers, is vital for the continued growth and success of the business.

The Degrees of Alteration Caused by Using Teleworkers

The implementation of new recruitment practices within the corporation will have a broad range of impacts, both on an individual basis, as well as within specific projects and across the company as a whole. As all staff are situated in the same building, the effects of these changes are likely to be particularly keenly felt.

Personal Development: Those who will have daily interactions with remote employees, such as direct reports and project participants, will be most impacted by this shift. They will need to adjust to coordinating with people who are not physically present. Without the right preparation, they may struggle to accept the change and feel resentment at having to change their behavior. To ensure that this transition is successful, it is important to be transparent, to involve staff in the process and to demonstrate how the change will benefit them. As an additional incentive, allowing present staff to telecommute could be a good perk.

Mode of Operation alteration: This raises the question of how the nature of the job will change now that certain team members are working remotely. It is essential to consider the internal alterations that will be required in order to ensure that remote workers are adequately accommodated. For example, if some of the project team were to discuss an issue and come to a resolution during a lunch meeting, how would those working remotely be included in the decision-making process? Would they simply be informed of the outcome without being consulted? In order to ensure that everyone has the opportunity to contribute, it is necessary to arrange virtual meetings where everyone can participate.

Organizational Shift: With the addition of remote employees to the team, it is important to consider what further changes to corporate policy may be necessary. How will payroll, HR, and other departments adjust their processes to accommodate this new way of working? How many changes implemented at the initiative level will be rolled out across the whole company? Further, is it likely that other groups within the company will adopt the same remote employee project management solution that is currently being utilized? All of these questions must be addressed in order to ensure a successful transition to a remote working environment.

The Top Ten Practices of Effective Change Management

How to Deal with the Challenges of Distributed Teams

While the specific adjustments needed by each business when bringing on remote workers may differ, a few common themes are discussed here.

  • Acceptance: When you choose to recruit remote workers, it is important to give your existing staff the opportunity to accept the change. Rather than trying to impose your opinion on them, allow them the time and space to adjust at their own pace. Engaging in conversations with them can help to identify any concerns they may have. Explore the potential benefits for them arising from the shift and the ways these might be realized. Furthermore, determine what kind of incentives could be provided to motivate them. Finding a compromise that works for everyone involved will make the transition more comfortable.
  • Preparedness and forethought: When preparing to integrate remote employees into your team, it is important to consider more than just the logistics of the situation. Your existing team will need to adjust to the presence of new people and new processes. It is essential to ensure that all members of the team are aware of any changes that need to be made, so that the transition runs as smoothly as possible.
    • Culture: In 2023, Strategy& and PWC conducted a video survey to explore how businesses perceive company culture. The findings revealed that, whilst many participants agreed that having a strong culture was beneficial, many were disregarding it. This can be unhelpful as different perspectives can often lead to the generation of new ideas and business expansion. However, if a business chooses to hire remotely from a different region, their current staff may need to familiarise themselves with the cultural differences that come with this. It is important that both parties learn about each other’s cultures and are willing to share their own.
  • Training/Support: Your existing staff’s training and support requirements will vary depending on the magnitude of the alterations your organisation is planning to implement to its processes (including any new ones). To guarantee that everyone is aware of the new technology, it is essential to hold a training session.
  • Procedure Modifications: In order to guarantee successful communication and collaboration between on-site personnel and remote staff, it is essential to take the appropriate steps to ensure that all workers can interact without difficulty. This is applicable whether you are recruiting a single remote worker or a team.
    • Communication: In order to ensure that all project updates, new ideas and team discussions are properly recorded and communicated, it is essential that all members of the team coordinate their efforts. If the existing staff are not used to working with such a high level of transparency, then it is important to establish a strategy to assist them in this process. This will provide the team with a structured and organized approach to communication, which will ensure that nobody misses out on any important announcements.
  • Equipment and Methods: It is essential to establish which innovative resources will be necessary to successfully manage teams that are located in different geographical regions. Examples of communication tools that could be considered include Skype, Zoom, and Trello, while Trello and Hubstaff are two examples of project management and time tracking software. It is important to ensure that all members of the team are familiar with whichever tools are ultimately chosen.
  • Zones of Availability and Relative Times: In order to be productive while working with a team that is spread out geographically, it is important to recognize the time differences between members. This may cause a delay in responses from remote workers who are located in different time zones. It is essential to be mindful of time management so as to accurately plan when tasks should be completed, when to assign tasks, and when to meet with the entire team for meetings and socials.
  • Review/Monitor: It is essential to monitor the progress of your current employees as they begin to collaborate with remote colleagues. Without proper guidance, they may revert to outdated processes which could create inefficiencies. Therefore, it is important to implement safeguards to ensure the smooth running of all operations.

It is indisputable that working with remote workers has a positive impact on businesses. However, human nature can often be a stumbling block to progress. Much like objects in Newton’s first rule, companies tend to maintain their established state of motion until acted upon by external influences.

The world of work is rapidly changing as a result of the increasing number of people working remotely. If your business is to remain competitive, it is essential that it capitalizes on the current situation and advances to the next level. Adapting to the new reality of remote working may seem like a difficult task, but it can bring a wealth of opportunities. If you would like assistance in finding and hiring remote workers who can easily integrate into your company’s existing working style, please contact us on +1-888-886-7343. We are here to help you make the most of this new landscape.

Join the Top 1% of Remote Developers and Designers

Works connects the top 1% of remote developers and designers with the leading brands and startups around the world. We focus on sophisticated, challenging tier-one projects which require highly skilled talent and problem solvers.
seasoned project manager reviewing remote software engineer's progress on software development project, hired from Works blog.join_marketplace.your_wayexperienced remote UI / UX designer working remotely at home while working on UI / UX & product design projects on Works blog.join_marketplace.freelance_jobs