Data Security: How to Create an Airtight Strategy for Your Remote Company

In our previous post, we explored the most frequent causes and methods of cyberattacks and discussed in detail how to protect your remote employees from these threats. We hope that this information will be of use to you, and help you form an effective strategy for protecting your business from the risks of cybersecurity.

The purpose of this article is to provide a blueprint for developing your own cybersecurity strategy.

It is our recommendation that you consider the various technological solutions available, as the best approach for each organization will differ.

Feel free to contact us with any inquiries you may have.

How to build a secure network and what to include in your strategy.

It is essential that your business’ information security strategy is aligned with the risk assessment checklist that we discussed in our last discussion. Consequently, it is imperative that your team thoroughly evaluate the potential risks to your organisation and ensure that any necessary measures are taken to protect your data.

The following are additional considerations to make.

According to the IBM and Ponemon Institute’s Cost of a Data Breach Study, it was found that 48% of data breaches were attributed to criminal activity, 27% were due to human error, and the remaining 25% were the result of a technical failure. These findings emphasise the importance of equipping your organisation with the necessary measures to protect itself against any type of security threat.

And that’s not all. Your strategy for protecting sensitive data should involve:

  • How you plan to prevent cyberattacks and data leaks
  • Protective measures — how you’ll keep an eye on your distributed systems to spot an attack as soon as possible, if not earlier.
  • Reactive safeguards, or the actions you’ll take to fix your computer networks after an assault

In order to ensure the success of your dispersed team, it is important to consider the needs of your remote workers. Before forming such a team, it is advisable to carefully evaluate the risks associated with this approach and determine if any additional support or resources are needed.

Data Protection Stages

Security precautions for your business.

The importance of implementing preventative measures in cyber security should not be underestimated. Just like armed guards stationed at a bank, these measures are essential in deterring and preventing cybercrime. As the adage goes, ‘the best form of defense is a good offence’, and this is particularly pertinent when it comes to protecting your business from malicious online attackers. Therefore, it is essential that preventative measures are not neglected.

Segment your information.

It is important to consider that not all information stored in distributed systems has the same value. It is recommended to store data in tiers, with the most important information being kept at the top. This will help to reduce costs and conserve space. Once the data has been categorised, it is possible to deduce the necessary level of security for each tier.

  • The level of security clearance necessary to access this highly sensitive information is comparable to that of a secret agent. The law stipulates that one must be willing to take considerable risks in order to protect it. This includes any formulae related to your 11-herbs-and-spices product, information related to your employees and customers, as well as any other confidential data you may hold.
  • It is essential to ensure that any sensitive or confidential information is only disclosed to individuals who are legitimately required to access it. Access to such information should be granted to any relevant user at the outset of a project and revoked once they are no longer participating. The majority of your remote workforce should fall into this category.
  • Material that is accessible to the public and may be manipulated by anybody, much as false information on a Wikipedia page.

Once your data is organised in this way, you’ll have a better idea of who should have access to what, and what measures to take to keep it secure.

Preventative measures for data security

There are two basic preventative measures you may take to safeguard your data:

  • Codes for protecting information Ciphertext is the output of a process of encryption, a process which renders the data unreadable without the associated decryption key. This approach is beneficial in a telecommuting setting for two key reasons. Firstly, the use of plaintext is not recommended as it is relatively easy for others to intercept and access. Secondly, encryption is one of the most secure forms of technology, making it a reliable and robust choice.
  • Data concealment In order to ensure that the true values remain confidential, masking technology is used to replace them with data which is similar in structure, but not accurate. When a system is being trained, tested, taught or implemented, it may be beneficial to make information accessible to both in-house and remote staff. However, it is crucial that the real data is not visible to them.

Tools for protecting your remote staff from cyber threats.

  • Telecommuters often make use of Virtual Private Networks (VPNs) to ensure secure networking and data transmission. These networks are equipped with encrypted connections and secure data tunnels, as well as allowing users to change their IP address for added anonymity and protection. It is important to note, however, that not all VPNs have the same features. Some, such as the Point-to-Point Tunneling Protocol (PPTP), do not use encryption. Therefore, it is recommended that users opt for a VPN provider that offers encryption protocols such as Secure Sockets Layer (SSL), Transport Layer Security (TLS), or Secure Shell (SSH).
  • Cloud-based software requires passwords for usage and the information contained therein is secure even if a device is misplaced due to the fact that the data is not stored electronically. Furthermore, these platforms allow users to restrict access depending on how the data is labelled, so it is important to select a cloud service that can be trusted. There is no need to spend more money if the application provides a comprehensive approach to cybersecurity.
  • The implementation of a firewall is essential for ensuring the security of data when people from a variety of locations are accessing and transferring information on your system. Firewalls act as a checkpoint, providing a layer of protection to help prevent malicious or unauthorised access.
  • Blockchain technology is renowned for its high level of security, making it an ideal choice for protecting mission-critical data in a distributed environment. This is due to the technology’s distributed, encrypted and validated blocks, which can be used either publicly or in a confidential manner. Currently, there are only a few providers of blockchain-based data security, such as When The Guards Are On Duty.
  • If your organisation conducts the majority of its operations online, such as engaging with customers, conducting negotiations or agreeing pricing, then a Virtual Data Room (VDR) is an essential tool. I am confident that MI6 utilise VDRs to remain in contact with their personnel.
  • Biometric authentication is an invaluable tool for teleworkers, as it provides a secure way of verifying user identity in a range of settings. By requiring biometric authentication, organisations are able to ensure that only authorised personnel can access their central systems, thus providing an extra layer of security. Furthermore, biometric authentication can also help to monitor any machines that attempt to access the network, providing a useful tool for keeping networks secure.
  • Investing in technologies to safeguard information is essential for businesses of all sizes. Encryption, data protection, tokenisation and data masking are all services that can be utilised to ensure sensitive information remains secure. It is important to ensure that the chosen solution is capable of protecting data even after it has left the internal systems and is accessible from external sources, including mobile devices and email.
  • With Mobile Device Management (MDM) you have the capability to monitor, control and safeguard the mobile devices used by your telecommuting staff. Furthermore, you can also utilise the ability to remotely erase data from any misplaced or stolen device, which proves to be an incredibly useful feature.

It is not necessary for small to medium-sized businesses to invest heavily in costly technology in order to remain secure from cyberattacks. However, businesses must take the time to find solutions that are suitable for their organisation, as well as the daily routines of their remote workers, to ensure they can protect themselves from any potential threats.

It is recommended that you diversify your security measures, rather than relying on a single approach. Utilising a range of techniques provides a more comprehensive defence and greater peace of mind. For example, when assessing Remote Administration Systems, be sure to look for solutions that offer full data encryption.

Your organization needs both preventative and corrective measures for cyber security.

Investigative security techniques protect your dispersed systems as a border patrol keeps the country secure.

In the event of a hack or data breach, it is possible to minimise the impact of the incident with the implementation of ‘reactive measures’, which are similar to the fast response of medical teams. By taking such action, organisations can act swiftly to reduce the damage.

Informational Response Stage Security Types

At this point in your remote cybersecurity strategy, you may protect data in two ways:

Removing information – Data erasure ensures that any data stored on a device can be completely removed if it is lost or subject to unauthorised access. It is also sometimes used to refer to the process of securely removing old data from systems, such as hard drives or digital assets, which may include information related to completed projects, discontinued suppliers, or lost clients.

Resilience of data – In order to ensure business continuity in the event of a disaster, it is essential to create a secure backup of your data. This will enable you to return to a stable operating state quickly, and continue to operate your business as usual.

Cybersecurity and incident response technologies

Cisco found that it takes firms an average of 100-200 days to detect a cyberattack, which further compounds the already grave situation.

Which is why it’s crucial to keep an eye on your systems. Here are some preventative measures to take in the event of an assault:

  • Sandboxing You may add an extra degree of security by isolating just the programmes you really need from the rest of your system.
  • Anti-bot To safely prevent threats, this approach can tell the difference between human and bot activity or traffic.
  • Synonyms: Deep Learning, Machine Learning, and Artificial Intelligence When Artificial Intelligence (AI), Machine Learning (ML) and Deep Learning (DL) are integrated into your systems, they can acquire knowledge of typical user behaviours and detect unusual activities. This could save you time by enabling them to determine whether a potential threat is genuine and requires further examination.
  • Backup, Information Technology Risk, and Disaster Recovery as a Service In order to ensure the safety of your data and applications, it is essential that all of these technologies work together to help you regain access to your information. Data stored on your systems is securely backed up and the IT system is designed to be resilient to harm. In the event of a disaster, Disaster Recovery as a Service (DRaaS) is available to help you get your system back up and running as quickly as possible, including the physical transfer of recovery discs to an alternative location. When selecting a supplier for DRaaS, it is important to take into account features such as cloud-based storage, a speedy service level agreement (SLA) with a minimal spin-up time, and WAN optimization (WANO) for quick data transmission.

Methods for Countering Cyber Attacks

Developing a comprehensive approach to cyber security should involve making plans for the potential of a cyber attack. The SANS Institute has provided six key instructions for doing this:

  • Getting ready means instructing your staff on what to do.
  • The first step is determining whether or not the occurrence poses a genuine danger.
  • Taking measures to contain an outbreak, or isolating affected systems in order to limit damage.
  • Eradication means tracking down the problem’s origin and eradicating it.
  • The process of restoring functional order to destroyed infrastructure is called “recovery.”
  • For future reference, lessons are the analysis and documentation of an experience.

We’ve included a handful of the best companies that provide crisis response services for your perusal.

Information Security Regulations

The increasing number of cyberattacks and data breaches demonstrates the importance of conforming to internationally accepted standards for data security. Failure to do so may have considerable repercussions, including the imposition of financial sanctions, legal proceedings, and potential irreparable damage to one’s reputation.

If your business handles data that contains personally identifiable information, then you are classified as a data processor. This role comes with a wide range of obligations and responsibilities that you are required to adhere to.

Adherence to a number of international security standards is essential in order to ensure the utmost protection of data. Such standards include the General Data Protection Regulation (GDPR), the Payment Card Industry Data Security Standard (PCI DSS), the Standard of Good Practice (SoGP), ISO/IEC 27001 and the National Institute of Standards and Technology (NIST) Cybersecurity Framework. It is important that all of these standards are followed in order to maximise data security.

Discover which of these security regulations pertain to your business and what they entail by reading this article.

The 9 most crucial lessons learned from cyber warfare in the modern, remote workplace.

Over the past few years, there has been a marked rise in cyberattacks and data breaches. To ensure your organisation and remote workforce are protected from cyber criminals, it is essential to take basic steps. Drawing on insights from both this and our previous article, our most significant recommendations regarding data security are outlined below:

  1. Small and medium-sized businesses (SMBs) are especially susceptible to cyberattacks.
  2. The vast majority of hacks happen because businesses ignore simple security precautions.
  3. The most vulnerable points in data protection are employee devices and emails from unknown senders.
  4. Develop and implement a strategy for cyber defence that covers prevention, detection, and response.
  5. Selecting applications that have their own built-in encryption is one way to add an extra degree of security.
  6. You should utilise biometrics in addition to digital locks for maximum safety.
  7. As of this now, the most secure options are those based on encryption and the cloud.
  8. Select security vendors who can meet your demands and keep their service level agreements.
  9. Data security professionals should be hired if the organisation lacks the resources to prevent intrusions.

And if you need help finding the correct person to handle your data, you may consult our manual or give us a call.

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