Effortless Development Team Cooperation: 5 Steps to Take

Increase Output Capacity

In order to increase productivity without the need for additional personnel, many organisations are now choosing to outsource software development. As technology progresses, companies of all sizes can take advantage of the expertise available in other parts of the world, thus enabling them to outsource certain tasks with ease.

Outsourcing often requires close cooperation between the in-house team and the development team. To ensure efficient collaboration between the two, it is essential to build relationships based on trust and open communication. To achieve this, project managers and CEOs should set out clear criteria at the outset and maintain open channels of communication to address any problems that may arise. Both teams must be willing to communicate frankly and openly about the progress of the project and address any issues in a prompt and transparent manner.

Here are five methods that help expedite communication with any development team, whether they are down the block or across the world.

1. Make sure you’re working with the correct people from the beginning by:

It is essential to consider the experiences of any competent outsourcing group that you may be considering working with. It is important to investigate their past successes and how they have dealt with and reported any problems they have encountered while working with other businesses. Doing so will ensure that you can make an informed decision about which provider is the right fit for your own business.

If this is the first time your company has employed a team, it is essential to ensure that you obtain references and examples of previous work. Having a reliable partner who you can call upon whenever your company has any requirements is just as important as hiring permanent staff.

2. Establish a formal agreement with the team

Contract writing is an excellent opportunity for teams to collaborate and come to an understanding before the work begins. A project manager can take this opportunity to define the roles and responsibilities of each party in terms of communication and delivery deadlines. Furthermore, should any disagreements or disputes arise, both parties will have access to the most up-to-date version of the contract, including any amendments which have been made in the interim.

3. Decide which communication tools to employ

In the modern digital age, there is an abundance of online services available which enable efficient communication and collaboration. To ensure that things run as smoothly as possible, it is advisable to stick to a few commonly known channels. For casual conversation, Skype, Appear.in and Slack are all excellent options, while Jira, Trello and Asana are ideal for project management.

Make it a daily habit to check these threads in case any pressing issues crop up that you need answered immediately.

4. Establish firm due dates

It can be challenging to decide which projects to prioritise, but keeping the development team informed of the plan can help them to complete tasks in the correct order. If all projects are made a priority, with the aim of being completed as soon as possible, this could ultimately lead to a decrease in the quality of the deliverables.

Plan out your time constraints and discuss: It is essential that you meet with the head of your development team’s project to agree on a realistic date for completion. Should there be any potential delays, it is paramount that the team provide you with ample warning and a comprehensive explanation as to why they are unable to meet the deadline. To ensure a successful and long-term working relationship, it is crucial that both parties maintain open and honest communication.

5. Participate in the initiatives but avoid micromanaging.

If you have confidence in the capabilities of the development team, you can take a step back and allow them to take care of the tasks at hand. Nevertheless, it is advisable to have someone available who can react swiftly to any queries and supply the developers with as much information as possible.

By adhering to a pre-arranged schedule of meetings and allowing the development team to work with minimal disruption, the project manager may be able to save valuable time. It is important to have confidence in the team’s ability to realise the project’s objectives and bear in mind that changes can always be made at a later stage.

Businesses that choose to outsource their software development can experience improved efficiency and access to specialist skills from around the world. However, when the development team is based remotely, it can be difficult to maintain dependable communication and collaboration. By following these steps, your team can set out clear goals at the start of the project and keep open channels of communication throughout, making the time zone difference less of an issue.

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