Congratulations on recognising the value of remote development teams for your upcoming project! Taking this step is a valuable first step towards understanding the potential of distributed software development and the benefits it can bring to your business. We are confident you will quickly come to appreciate the advantages of working with a remote team. The future of software development lies in distributed teams, and we are delighted you have chosen to join the revolution.
It is possible that some of your employees already complete some or all of their work remotely. In the event that this is the case, it is important to consider how this new virtual team will integrate with your existing organisational structure. It is essential to ensure that there is no disruption to the existing workflow and that any new team members are able to fit in seamlessly.
If this is your first time managing remote employees, it is important to ensure that you avoid any common mistakes. Fortunately, we are able to provide you with the necessary guidance and support to ensure that the transition goes as smoothly as possible.
Over the years, we have gained extensive experience in assisting organisations in obtaining the best international software developers to join their development teams. As you begin to integrate your newly recruited staff members, please take the following points into account.
Are you able to provide an overview of the group’s role within the wider corporate structure? It is essential to incorporate the concept of ‘integration’ here. It is essential to ensure that remote workers and digital nomads are provided with the same consideration, respect and appreciation as those based in the office.
Imagine the following:
- Adding the new staff to the appropriate organisational charts.
- We are delighted to welcome our new colleagues to the team and would like to take this opportunity to introduce them to the rest of the organisation. We can do this by featuring them in our corporate newsletter, or by mentioning them in meetings, whether that be in person or via video call. We look forward to getting to know them better and to them making a valuable contribution to the organisation.
- Provide them with a business email and add their information to the personnel directory.
- It is beneficial for your staff to have a clear grasp of the duties and responsibilities expected of them, as well as who they can turn to for help if needed. In order to ensure that your staff have the appropriate level of support and guidance, it is advisable to create a system which allows them to seek advice from multiple sources, rather than relying solely on yourself.
The newly recruited members of your remote team will benefit from being given access to your organisation’s remote working policies. If you do not have any such policies in place, our checklist of essentials should help. Zapier is another example of remote employment standards that can be used as reference.
It is essential that the whole team is aware of the advantages of employing remote workers, and that any negative preconceptions of foreign workers, which may have been borne out of the difficulties experienced during the outsourcing boom, are dispelled. It is your responsibility to ensure that everyone in the organisation is aware that you have recruited highly skilled, talented professionals.
It is essential to be flexible when introducing new members to a virtual team, as different individuals may require different levels of support. Becoming acquainted with the internal personnel your team will be engaging with the most will enable you to quickly and effectively develop relationships with those external to the organisation.
It is essential to ensure that digital nomads are adequately equipped to complete their tasks successfully. To facilitate this, it is recommended that a comprehensive list of applications and websites that need to be downloaded or registered with is created in advance. This will help to streamline the planning process and ensure that digital nomads have everything they need to do their jobs.
It is essential for remote teams to be self-sufficient in order to be successful. As a manager, it is important to ensure that remote employees have access to the resources required to enable them to work productively. It is the manager’s responsibility to ensure that these resources are available to the remote team.
Create a shared sense of identity for your group.
As a team of remote workers, it is essential that we ensure everyone feels connected and part of the group. We have discussed this issue in great detail, and the consensus is that giving our team members the freedom to decide upon the principles and values that guide their work is likely to be a hugely significant moment in fostering a strong sense of unity and shared identity.
Once they have identified their target, it is important they share it with their team. In a virtual work environment, it is essential to take on a role of public relations to ensure that everyone is informed and connected. Whilst colleagues in the same physical space would usually be able to build relationships through casual interactions, remote teams are unlikely to have any contact with anyone outside of the individuals they are working with.
Make sure everything is communicated clearly.
It is often said that ‘communication is the lifeblood of distributed teams’, and without it, their progress is hindered. We have discussed the importance of effective communication for distributed teams in great detail in the past, but the summary is simple: it is essential for their success.
- Make sure everyone knows when to utilise whatever method of contact and establish that it has been agreed upon.
- Keep in contact with friends and family. Daily stand-ups are great for keeping remote workers on the same page and preventing miscommunication.
Just make sure it’s communication with a purpose; don’t stray onto the dark path of micro-managing.
- Make room for some light conversation. Include small talk and a “virtual water cooler” in your sessions.
Without doubt, you may not be familiar with the Agile development process or understand the concept of a daily stand-up meeting. We believe that Agile and distributed teams are a perfect match, like burgers and fries.
It is a well-known saying that it is better to take preventive measures than to have to cure a problem. Investing time in ensuring that employees who are working remotely are suitably prepared for their role can pay off in the long term when everything is running smoothly.
The implication of this for us is that we need to be diligent when it comes to finding and recruiting suitable employees. It is true that some employees may have difficulty adjusting to working independently and remotely. If you are looking for a team that can collaborate and perform effectively even when being geographically separated, then please do not hesitate to get in touch with us. This is something that we specialise in and we would be delighted to provide you with our services.