Looking to Motivate Virtual Groupwork? Follow These Steps to Do It

Managers face the challenge of preserving teamwork and collaboration, particularly when dealing with staff who work outside the office. How can we foster a sense of unity among team members who never physically meet? Moreover, what can be done to uphold this spirit when everyone is working from home?

The Covid-19 outbreak has led to a major change in the way we work. As a result, numerous employees are now required to work remotely. Collaborative work is a crucial component of any organization, thereby prompting many managers to explore feasible approaches to foster productive teamwork in this novel setting.

How does collaboration impact goal attainment?

Current studies have highlighted the perks of creating a collaborative workspace. For instance, according to research conducted by Stanford University, cooperative team efforts tend to yield more favourable outcomes compared to individuals working in isolation. Other research has also demonstrated that collaborative work can foster positive morale, ultimately resulting in increased productivity. In fact, the University of Warwick discovered that contented workers produce 20% more output compared to unsatisfied employees – ensuring the accomplishment of organizational goals.

Over time, we have acquired important knowledge that has allowed us to cultivate a work environment that fosters collaboration within the digital realm. If you are seeking measures to uphold the same degree of team involvement that was present in the physical workspace, here are several effective strategies to consider.

Set Clear Guidelines for All Communication

Whether you have spent your entire career working in a conventional office setting or are a seasoned remote worker, effective communication is a vital ingredient for success. The ability to communicate efficiently with team members is pivotal in achieving desired results.

In sizeable organizations, it is crucial to have unambiguous communication protocols in place to facilitate effective team collaboration. Without proper guidelines, it can be challenging for team members to work seamlessly together. Therefore, establishing efficient communication channels is essential for a cogent team performance.

If you have transitioned to managing your team remotely due to the ongoing global pandemic, it is crucial to establish clear guidelines for effective online communication and team collaboration. This can help to ensure that team members are aware of the expectations and requirements of remote work, enabling them to work efficiently and productively. Establishing these protocols is key to a successful virtual work arrangement.

  1. What is the appropriate way for team members to interact?
  2. What particular methods can be used to utilize those tools effectively?

It is crucial to employ Zoom for larger team discussions and to reserve Slack for concise messaging. The project management software I use provides excellent communication features and helps me stay organized. As a manager, it is vital to demonstrate your availability and let your team members know that they can reach out to you for assistance or clarity regarding their tasks. It is important for all team members, including the manager, to agree on times where they are and are not available for work.

Effective Management Techniques that Enhance Team Performance

Being tasked with an extensive list of responsibilities that demand one’s full attention and focus is often daunting. However, being micromanaged can exacerbate this pressure. Micromanaging managers tend to dictate their staff’s every move, often shooting down any novel ideas or approaches offered by their team members, even if they may be more effective. This can leave employees feeling exasperated and unable to make progress, similar to the sensation of having a mosquito buzzing in one’s ear while trying to concentrate.

To obtain optimal results from your team, it is best to trust them and give them the space to execute their duties without incessant supervision. A remote team thrives with a manager who adopts a “big-picture” perspective as it cultivates a culture of assurance and mutual trust.

What approaches can be employed to accomplish this goal?

  • A variety of tools are at one’s disposal to aid in project management, task delegation, and deadline tracking. These tools allow for progress monitoring without interrupting or distracting team members involved in the project. As a result, one can remain informed of any developments without disturbing the workflow.
  • Conducting daily briefings is advisable to review each team member’s assigned tasks, pinpoint areas requiring additional support, and brainstorm innovative ideas. These conference calls serve as a platform for collaboration among team members and mutual support.
  • Providing feedback that recognizes employees’ overall contributions and also highlights areas for improvement is advantageous. Personalized, specific comments can be especially beneficial as they offer tailored guidance for enhancing an employee’s growth.
  • Encouraging team members to voice their opinions about improving the organization is vital as it validates their contributions. Mistakes are commonplace, so offering constructive feedback is crucial to facilitate their progress and development.

Facilitating Collaboration through Discussions on Shared Goals

It is paramount that every team member recognizes the significance and value of their work. Each team member brings unique skills, knowledge, and viewpoints to the team, and it is crucial for them to realize that their individual input is indispensable for the organization’s success. The contributions of each team member are vital for the team to thrive and for the company to prosper.

Arranging video conferences is among the most effective options for encouraging remote collaboration, as it provides employees with a virtual space to discuss and establish objectives. This creates the opportunity for management to witness previously unnoticed skills of team members. Additionally, when staff are familiar with the organization’s specific goals and objectives, they feel more invested in its success, leading to enhanced staff retention, ultimately boosting morale and productivity.

Cultivating Collaboration through Virtual Water Cooler Chats

Everyone wants a career where they feel fulfilled and recognize that they are making a valuable contribution. Moreover, having a positive rapport with colleagues is beneficial. Studies have indicated that strong community ties and good relations with co-workers are linked to employees staying in their roles (even if they are dissatisfied).

However, how can friendships be fostered in a remote setting where opportunities to meet coworkers are scarce? The solution lies in virtual water coolers.

To prevent burnout, offer a respite, and provide an opportunity to unwind, socializing spaces are extremely useful. Nonetheless, their advantages do not conclude here. They also allow employees to form true connections with one another by offering the chance to get to know each other on a personal level.

Participating in group activities with people from diverse locations fosters collaboration, as it emphasizes the significance of working collectively towards a common objective, regardless of the activity’s nature.

COVID-19 Cannot Be Allowed to Prevail

To ensure a smooth transition from an on-site organization to working remotely, adaptability is key, and making the most of all available resources is vital. A physical workspace is not necessary for successful collaboration with your team; in fact, it is feasible to achieve superior results if approached correctly.

We are here to provide assistance during these challenging times.

If you require a team with exceptional technical expertise, feel free to reach out to us. At Works, we can source the ideal remote developer for your company within two weeks.

Join the Top 1% of Remote Developers and Designers

Works connects the top 1% of remote developers and designers with the leading brands and startups around the world. We focus on sophisticated, challenging tier-one projects which require highly skilled talent and problem solvers.
seasoned project manager reviewing remote software engineer's progress on software development project, hired from Works blog.join_marketplace.your_wayexperienced remote UI / UX designer working remotely at home while working on UI / UX & product design projects on Works blog.join_marketplace.freelance_jobs