Methods for Increasing Employee and Developer Bug Reporting

Every business depends on its customers for success, and software serves as the means for them to access the products or services they seek. Software also enables communication between teams, customers and the backend of the business.

Hence, the unavailability of software could lead to significant damage to your business.

The software powering your business could have been developed by an onshore development team, a local studio, a major corporation, or even your in-house team. It could have been created using different programming languages such as Java, JavaScript, .NET, and Python. Regardless of the origin or language, it is critical for the software to function properly.

It is typical to anticipate some bugs while implementing new software. Therefore, it is crucial to be ready for any potential issues that might emerge and resolve them as they occur during the development phase.

It’s impossible to address a problem unless you acknowledge its existence. Does that make sense?

Documentation and reporting of errors.

Both users and developers may have difficulty accepting the term ‘bug reporting’. This reluctance could be attributed to various factors, such as:

  • Difficulty in the process.
  • Time-wasting when it could be utilized more efficiently.
  • The end-users fail to perceive its significance.
  • End-users often assume that programming knowledge is required.

The following step is to determine the most effective means of involving individuals in reporting bugs to our engineers. It would be advisable to examine multiple alternatives.

Initiate a program that rewards bug-finders

As a business owner, you understand the significance of incentives and recognize that a bug bounty is one of the most effective strategies to encourage clients to report any problems. The notion behind providing an incentive for users to report bugs is simple – by rewarding them, you encourage users to flag any issues they come across. The higher the reward, the greater the motivation for users to report bugs.

It is evident that the entire company can reap the benefits when the employees contribute to the enhancement of the software utilized by the developers. Several incentives can be provided, including monetary rewards, time off, small presents, or even a preferred parking spot. Google has established its Vulnerability Reward Program for reporting bugs, with rewards ranging from $100 to $20,000, and an average payout of $1,000. Even though bug bounty programs within smaller companies may have lower reward amounts, the underlying concept stays the same.

It is not surprising that bug bounty programs are frequently met with eagerness, owing to the potent impact of monetary incentives. Nonetheless, it may come as a surprise at how many problems are identified and reported after the implementation of such a program.

Create a Scoreboard.

Adopting a bug bounty program may not be a feasible move financially for your enterprise, but introducing a scoreboard could be a practical approach to instilling a positive competitive attitude. The scoreboard should be made accessible to all workers and exhibited in a conspicuous location, such as the employee break room. Keep the scoreboard straightforward and comprehensible for all to interpret.

Competition can serve as an excellent driving force, and providing an extra incentive to the individual who reports the highest number of bugs at the end of the year can be an effective method of encouraging enhanced participation. Thus, we are thrilled to declare that the person who reports the greatest number of bugs by year-end will be recognized as the “Bug Hunter of the Year” and bestowed with a reward.

You may be hesitant to benefit from bug fixing, but consider the significant value that this ability holds for your company.

Take the plunge

Numerous users are reluctant to report malfunctions owing to the complex process that is required. In order to troubleshoot a problem effectively, bug reports should encompass detailed technical information that may not always be understood by non-developers. Consequently, it is vital to keep in mind that many users may lack the required knowledge to submit a comprehensive bug report.

Thus, it is essential to aim for simplicity. Use prompts that contain queries such as:

  • What program were you utilizing? We are eager to know.
  • What was your aim in creating this application?
  • What was your initial reaction upon encountering the problem?
  • Did a problem occur? If yes, what was the error message, if any?

To streamline the bug reporting process for internal use, it is advised to develop a form with drop-down menus and checkboxes. This helps to minimize the number of fields that users are required to complete, thereby improving the chances of them submitting a bug report.

In order to ensure that users are able to submit effective bug reports, it is crucial to provide them with clear instructions on the process. It may seem harsh, but it is not necessary to offer such instructions to coders. This is owing to the fact that software developers oftentimes encounter difficulties while attempting to explain their work to individuals who lack familiarity with the subject matter. It is advisable to enlist the assistance of an individual within the organization who possesses management experience, technical programming skills, or comparable experience, and is capable of articulating complex concepts lucidly.

It is important to ensure that your bug reporting system is easily accessible to end users, while providing valuable data to engineers. Encouraging users to report bugs in your Ruby, Node.js, or cloud project is ineffective if they do not provide adequate information to enable engineers to identify and address the issues at hand.

Simplify communication

In order to obtain useful feedback on bugs, it is crucial for engineers to be open to engaging with customers in a productive manner. This presents a mutually beneficial arrangement.

Developers must respond to users with courtesy and respect, even if the feedback on bug reports is unhelpful. Responding in a compassionate manner and exhibiting patience when addressing individuals who lack technical knowledge of the product encourages users to keep submitting bug reports. As a result, it is crucial for those responsible for communication to do so with empathy and consideration.

A developer should endeavour to uphold a professional and respectful dialogue with users who submit bug reports. Cultivating an effective and considerate communication pipeline is likely to result in an increase in the frequency of bug reports.


As the representative of the organization, it is your responsibility to enhance the procedure for reporting software faults. Pointing out and drawing attention to any shortcomings in third-party software may be advantageous, as it enables developers to enhance it for you, as well as other users.

Reporting software defects can be highly advantageous for all parties involved. Allocating resources to design an effective process will aid in enhancing the organization’s performance.

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