For more than two decades, SharePoint has been established as the go-to platform for many organizations in regards to their information management needs. A wide variety of businesses are now taking advantage of Microsoft’s platform in order to enhance their internal communication and file sharing capabilities.
Businesses of all sizes can reap the rewards of SharePoint customization, so it is understandable why so many are looking to professionals to build and optimize the versatile platform. But how can they go about accomplishing this task? To help, we have provided a few key points to consider below.
SharePoint: what is it?
SharePoint is a multifaceted application which is difficult to encapsulate in a few words. It serves a multitude of functions, including functioning as a Content Management System (CMS), a platform for sharing and collaborating on documents within an organization, a tool to increase workflow and productivity, and a great deal more.
The Microsoft SharePoint platform provides users with the opportunity to access data from any location with an internet connection. Since its launch, SharePoint’s primary purpose has been to store and manage data. However, over time, SharePoint has evolved to become a powerful and versatile tool. It now serves to promote and facilitate communication within organizations and to increase enterprise efficiency. Furthermore, SharePoint is compatible with Microsoft Office and can be tailored to suit the needs of any organization.
When Should You Personalize SharePoint?
Given the flexibility of SharePoint, it makes sense to customize the platform to align with your organization’s processes and requirements. The platform is highly versatile, and can be integrated with a wide selection of applications and services; choose the ones that best suit the needs of your business.
Working with a specialist software development company to create or adapt technologies for specific business needs can offer a range of advantages. Outsourcing customization can provide access to experienced professionals who have a proven track record in developing bespoke solutions, while also offering cost and time efficiencies that can be difficult to achieve with an in-house team. Additionally, it can also help to reduce the amount of risk associated with developing new technologies, as the specialist firm is likely to have the expertise and resources to ensure that the project is completed to a high standard.
- SharePoint is able to accept a wide variety of tools and platforms, including as intranets, bespoke applications, and more.
- Increased productivity
- Add-ons & Parts that Have Been Updated Recently
- Consolidated, user-friendly support resources
An external organization can be contracted to redesign a platform, making it more user- and machine-friendly, which could increase the chances of your staff actually taking advantage of the system.
Sharepoint: Customization Best Practices
To what extent is it possible to tailor the system to the needs of my company? The top 6 recommendations are shown below.
Assess Where You’re at in Terms of Your Requirements.
At the start of your journey, it is important to think about the goals that you and your company have in mind when using SharePoint. With the wide range of potential applications, it is essential to decide what is the most important for the business. Depending on the size of the organization, it could be beneficial to gain feedback from staff about their current and potential future experiences with the platform. Management may be interested in the opinions and ideas that can be formed from such input.
It may be that you require a Business Intelligence software solution, or that you are looking to upgrade your business’ website. If you are confident in your ability to manage this process, customising SharePoint could be an effective route to finding the right answer.
Outsource Personalization to a Pro
Without the appropriate training and experience, SharePoint initiatives can be just as likely to fail as any other type of technology-related project. Rather than relying on your internal IT team to implement the necessary changes, it is advisable to enlist the services of a company specialising in SharePoint customisation. This will help to ensure the successful execution of your SharePoint initiative.
By taking the time to properly plan the development process from the outset, you and your service provider can work together to ensure that the platform meets all of your specific needs and requirements. This will not only save you time and money in the short term, but also in the long term, as fewer mistakes will need to be rectified at a later stage.
It’s Important to Think About Future Upgrades, Therefore Do So.
Microsoft regularly updates SharePoint, but these changes can lead to incompatibilities with any customizations or external plugins you may have implemented. After updating, you may find that some features no longer function correctly, or that the overall user experience is impaired. Therefore, it is important to regularly check for any updates and evaluate their impact on your SharePoint environment.
It is important to consider updates when making modifications to your programme, taking particular care with third-party components that may not be compatible with future versions. This serves as yet another reminder of why it is advisable to leave customization of SharePoint to professionals who can anticipate how changes may be impacted by any upcoming versions.
Involve Outside Parties for Help
It is important not to overlook the potential of plug-ins for enhancing an already great platform. However, it is important to make sure that the plug-ins are from a reliable source. The SharePoint Store offers a wide selection of applications, add-ons and other plug-ins created and offered for sale by Microsoft partners, so you can rest assured that they will be compatible with SharePoint.
However, this does not negate the fact that other parties, such as a reliable development team, may also provide useful answers.
Command SharePoint Modifications
It is not essential for all of your employees to have access to, or even understand the workings of, SharePoint’s customization features. Providing access to the backend to all members of all departments could potentially lead to a disorderly situation.
In order to prevent unauthorized modifications to the code, it is essential that only authorized IT personnel, such as managers or software engineers, have access to the source. To ensure that only authorized users can make changes, it may be beneficial to set up an authentication system. This will help to guarantee that only those with the right credentials are able to make changes.
It is clear that not all staff members should be denied access to SharePoint; there are a variety of people and teams that will require access to the platform. However, due to the complexity of the platform, customisation and changes to its structure should be limited to a select group of IT professionals who possess the relevant expertise and experience.
Focus on Your Results
It is important to be aware that customizing SharePoint pages may have a negative impact on performance, as pages may load slowly or the software may freeze. It is crucial not to compromise performance for features that may not be used, as this could render the platform useless.
Verify that your code is error-free and is not slowing down SharePoint’s speed before deploying any updates.
By investing time and effort in customizing SharePoint to suit the needs of your organization, you stand to benefit greatly. Through refining your platform, you can expect to experience increased productivity, efficiency, and collaboration. When making enhancements to SharePoint, it is important to bear in mind the following best practices: