What is the definition of communication tools for remote teams?
Enhanced communication technologies can be advantageous for remote workers in a worldwide setting and can also be beneficial for those in a hybrid scenario. These tools facilitate productive communication among team members through means such as messaging, scheduling meetings, sharing files, leaving comments and more.
Since we are an entirely online staffing service, we give significant importance to utilizing diverse digital communication methods and mobile applications to fulfil our responsibilities. With our extensive client base, we have access to numerous remarkable applications to select from.
Varying Approaches for Remote Communication
Distributed teams usually utilize two primary communication methods: asynchronous and synchronous. The former allows for team members to be online at different times and respond when convenient, while the latter requires immediate responses.
Based on the characteristics of a particular communication situation, numerous resources can be classified and utilized.
Remote teams should leverage the ensuing communication tools:
Real-Time Chatting Applications
Instant messaging applications are optimal for swift information sharing. Chatting programs are excellent for making prompt announcements and inquiries. These kinds of platforms are useful for storing conversations that occurred in asynchronous settings.
Slack
Slack is a commonly utilized instant messaging system that offers numerous functions to simplify team communication and collaboration. While it takes some time to become familiar with the platform, it serves as an excellent option for established as well as new enterprises.
Groups using Slack can segregate their discussions into multiple “channels.” Initially, this can be overwhelming since conversations may continue when team members are unavailable, leading to missed critical information when one first joins the team.
Notifications are especially advantageous, and Slack enables simple configuration on desktop and mobile devices. The software is compatible with Android and iOS devices, keeping you connected all the time, even outside of your workplace.
Slack’s complimentary messaging system enables users to communicate via text, voice, and video call. An infinite number of users can participate in this version, but only one person can access the audio or video meeting at a time. The free version also permits up to 5GB of file sharing and saving across teams and the ability to search the most recent 10,000 messages.
One should be aware that Slack Free accounts can only connect with up to 10 services. Standard accounts are frequently utilized by smaller companies and provide 10GB of storage per user, unlimited searches, two-factor authentication, screen sharing, and additional features.
Slack is one of the top communication tools available, as it empowers users to build and regulate virtual teams while offering a user-friendly interface. You can opt to silence all messages, select specific channels to ignore, or entirely turn off notifications. Consequently, even if team members are dispersed across various time zones, they can still participate in relevant conversations simultaneously.
Glip
Initially, Glip seems to share many resemblances with Slack. It advertises a comprehensive collection of messaging tools, allowing users to transition effortlessly between group chats, direct messages, and video calls. Moreover, it includes several extra features intended to advance communication and amplify efficiency.
At Glip, we have learned that our web and application versions provide a more efficient and seamless experience compared to Slack. Furthermore, we have observed that video calls on Slack may be unavoidably delayed, prompting us to opt for Zoom as our preferred video platform.
Glip’s supplementary features, which include a communal calendar, document availability with annotations, and task lists are created to enhance cooperation and integrate with your existing virtual office software. Due to its effortless integration with a range of platforms, you can effortlessly access all files, no matter the platform used for your meeting.
Glip is an efficient substitute for Slack if you find its intricacy cumbersome but enjoy its focus on communication.
Software for Organizing Projects
Project management software empowers teams to collaborate more proficiently and share vital information. These solutions are particularly effective in monitoring work and obligations, as well as establishing communication between the team and the customers.
Basecamp
Basecamp is a web-based software created for project management, offering features like group chats, task lists, message boards, document storage, and an automated check-in system.
This project management app fosters team partnership via countless attributes like effortless task lists, task allocation and annotations, message boards, team messaging, and document sharing. Furthermore, Basecamp has a calendar function to monitor important dates in the timeline of the project.
Basecamp only presents one pricing plan; nonetheless, there is an available free 30-day trial. Subsequently, every supplementary user incurs a cost of $99 per month.
Trello
Trello is an efficient software for project management and productivity, utilizing an aesthetically appealing method to supervise tasks and objectives. It applies boards, employing columns to categorize tasks based on their respective priorities.
It is an excellent choice for virtual teams since it graphically illustrates each stage and task and allows for impromptu feedback.
Trello entails numerous other functions, and it’s free to utilise initially. The monthly subscription for advanced packages commences at $10.
Asana, Jira, and Workzone are among the numerous software alternatives available for project management.
Real-Time Videoconferencing Platforms
For teams spread across the globe, it’s essential to maintain frequent communication and conduct in-person meetings. Video conferencing technology enables this and supports the breakdown of geographical barriers.
Zoom
Zoom has been the most prevalent video conferencing software of the previous year, attributed to the pandemic. Its video quality is exceptional, and it provides an array of functionalities like displaying screens, recording calls, conducting webinars, and more. Furthermore, transcripts can be conveniently generated and are searchable. An additional perk is being able to use amusing filters, polls, and reactions such as raising hands. Zoom is compatible with all scheduling apps, conceding it to merge seamlessly with your calendar app to plan meetings.
In more extensive teams, Zoom’s Rooms feature is an excellent method for preventing purposeless conversations.
Zoom is a universal app which is accessible on the web, Windows, iOS and Android. The free package of the platform is limited to 100 participants and a duration of 40 minutes per meeting. The top-level service is offered at a monthly fee, which ranges from $14.99 to $35 per month.
Skype and Yammer
Skype is a globally recognised provider of online meeting and messaging services. It is distinguished for its capacity to facilitate both voice and video calls, as well as screen sharing, file transfers and text messaging. In comparison to other services, like Zoom, Skype offers a vast collection of features.
If you find yourself requiring communication with individuals outside of your organisation, Skype can be a feasible option considering its widespread usage. Nevertheless, it is essential to bear in mind that Skype lacks security when weighed against its competitors, and cannot be conveniently integrated with other programs, and often obstructs team collaborations (although note that Skype for Business prioritises encryption).
Skype is free for up to 25 users, with the enterprise version – Skype for Business – commencing at $5 per user per month for up to 250 users. This also incorporates supplementary functionalities such as Yammer. Despite its chat features being less extensive, Skype is an excellent resource for individuals who frequently need to conduct prolonged virtual meetings with both internal and external stakeholders.
Yammer is a valuable group chatting program that merges effortlessly with Office 365 subscriptions. Once logged in, users are presented with recent posts and updates. It is also feasible to join discussions linked to specific projects with other team members.
Along with participating in discussions, it is possible to upload files including documents, images and videos to share with peers or apply in your work. If in need of support, you can utilise their potent search engine. Additionally, if your organisation utilises Office 365, you can conveniently edit and distribute files.
If you intend to use Yammer and Skype concurrently, you will require installing two distinct mobile applications. Both of these are adaptable with many devices, including iOS, Android and Windows phones, which may be particularly advantageous for those who utilise Windows phones. These mobile apps allow for access to document annotation, emails and other features, which helps to keep you linked.
A Potent Unit: The Most Efficient Methods of Interoffice Communication for Organizations with Multiple Locations
As every team is unique, it is up to you to determine which team communication tool will prove most efficient for your organisation. After thorough research, we have discovered that Slack is one of the most effective asynchronous communication tools available. However, in managing our responsibilities, we have concluded that Basecamp is the optimal solution.
It is possible that any of these methods will be effective, or they may result in added complexity. Nonetheless, communication software is ineffective without experienced team members contributing to project or organisational growth. Do not worry about finding talented remote developers; we will handle it.
